PERSONNEL POLICY

 

 

TABLE OF CONTENTS

 

 

 

The new city personnel policy was adopted by city council on 01-25-05. Click on the chapters to open an Adobe version of the chapter.

 

 

CHAPTER 1 - INTRODUCTION SEC PAGE
Objective 1 6
Equal Opportunity Policy 2 6
Accessibility  3 7
Applicability; No Contract  4 7
Dissemination  5 7
Amendment  6 7
Division of Responsibility  7 8
Safety 8 8
Ethics 9 8

CHAPTER 2 - DEFINITIONS

SEC

PAGE
10
CHAPTER 3  - VACANCIES SEC PAGE
Vacancy Identification 1 13
Announcement of Vacancies  2 13
Promotion Policy 3 13
Emergency Temporary Appointments 4 13
Temporary Promotions 5 14
Transfers  6 14
Demotions 7 14
Applications  8 14
Evaluation of Applicants  9 15
Disqualification  10 15
Referral and Selection  11 15
CHAPTER 4  APPOINTMENTS, TRANSFERS, PROMOTIONS SEC PAGE
Authority 1 16
Basis 2 16
Type 3 16

Nepotism, Fraternization and Romantic Relationships between Employees

 4 16
Employee Nepotism Charts 17
Residence 5 17
Medical Examinations 6 17

Verification of Identity and Work

Authorization

 7 18
Minimum Age; Minors 8 18
Lie Detectors Tests; Polygraphs 9 19

Orientation; Bonds; Bribery Statements; Oaths of Office

 10 19
CHAPTER 5 - PERFORMANCE EVALUATION SEC PAGE
Performance Evaluation Report  1 22
Counseling 2 22
CHAPTER 6 - CLASSIFICATION & COMPENSATION – NON LAW ENFORCEMENT SEC PAGE
Basis 1 23
Administration 2 23
Effect of Reclassification 3 24
Review of Salary Ranges 4 24
Official Titles 5 24
Job Descriptions  6 24
CHAPTER 7 CLASSIFICATION & COMPENSATION - LAW ENFORCEMENT SEC PAGE
Qualifying Law Enforcement 25
CHAPTER 8 COMPENSATION AND BENEFITS SEC PAGE
Overtime 1 27
Work Schedule; Flex-time 2 28
Work Shift 3 28
Compensatory Time 4 28
Time Records 5 29

Health and Accident Benefits; COBRA; Retirement

 6 29
Longevity 7 30

Social Security; Medicare; Retirement Program Required

 8 30
Deferred Compensation 9 31
Garnishment 10 31
Cafeteria Plan 11 31
Payroll Checks and Pay Days 12 31
Pay upon Termination 13 32

Eligible Business/Travel Expense Reimbursement

 14 32
Disease Prevention 15 35
Legal Representation 16 35
Unemployment Insurance 17 36
Leave Time 18 36
Shift Differential Pay 19 36
CHAPTER 9 EDUCATION AND CERTIFICATION PAY SEC PAGE
General Requirements 1 37
Certification Pay 2 38
Certification Training Reimbursement 3 39
Professional Registration Pay 4 39
Academic Education Pay 5 40
Second Language Incentive Pay 6 40
Education Assistance 7 40
CHAPTER 10 - EMERGENCY OPERATIONS SEC PAGE
Emergency Operations Procedures 1 42

Emergency Operations / Staffing

2 42
Emergency Preparation Phase 3 43
Essential Services Phase 4 43
Pay Provisions 5 43
Return to Duty Phase 6 44
Departmental Responsibilities 7 44
Waivers 8 45
Emergency Classification Form 47
CHAPTER 11- ABSENCE AND LEAVE SEC PAGE
Holidays 1 48

Vacation Leave (Annual Leave)

2 49

Sick Leave (Personal Leave)

3 50

FMLA – Family Medical Leave Act

4 51

Military Leave

5 52

Administrative Absence with Pay

6 53

Authorized Leave without Pay (Excused Absence)

 7 53

Absence without Leave (Lost Time or Unexcused Absence)

 8 55

Worker’s Compensation; Injury Leave with Pay

 9 55
Light Duty (Alternate Work) 10 56
Funeral Bereavement Leave 11 57
Call-in Pay 12 57
On Call Duty 13 58
Sick Leave Bank 14 58
CHAPTER 12 - STANDARDS OF CONDUCT SEC PAGE
Attendance 1 61
Work Standards 2 61
Political Activity 3 61
Solicitation; Acceptance of Gift 4 61
Physical Fitness 2 5 6
Personal Appearance 6 62
Financial Obligations; Garnishment 7 63
Driving and Operating City Vehicles 8 63
Retaliation Prohibited 9 64
Use of Telephone 10 64

Cellular/Digital (Cell) Wireless Phones

 11 64

Incident Accident Report

12 65

Outside Employment

13 65

Harassment

14 66
Alcohol and Drug Abuse 15 68
Weapons on City Property 17 79
Computer and Internet Restrictions 18 79
Fraternization Prohibitions 19 82
New Media Relations 20 83
No - Smoking Policy 21 83
Use of City Credit Cards 22 83
CHAPTER 13 - DISCIPLINE APPEALS SEC PAGE
Grounds for Disciplinary Action 1 85

Types of Disciplinary Action

2 85

Written Reprimand

3 85

Suspension

4 86

Demotion

5 86
Notice and appeal of disciplinary actions 6 86
CHAPTER 14 - NON-DISCIPLINARY SEPARATION SEC PAGE
Resignation 1 87
Layoffs/ Reorganizations 2 87
Incapacity 3 87
Retirement 4 87

CHAPTER 15 - REINSTATEMENT

SEC

PAGE
Following Layoff 1 89
Following Separation of Incapacity 2 89
Veterans 3 89

CHAPTER 16 - GRIEVANCE PROCEDURES

SEC

PAGE
Notice to Supervisor 1 90
Response by Supervisor 2 90

Appeal to City Administrator

3 90
CHAPTER 17 - PERSONNEL FILES AND REPORTS SEC PAGE
Personnel Files 1 91
Status Change 2 91
Personnel Reports 3 91
Final Pay; Separation Interview 4 92
APPENDIX SECTION PAGE
APPENDIX A - Charter Officers 93
APPENDIX B – Pay Grade Classification Plan 95
AMENDMENTS SECTION PAGE

 

 

Employee E-Mail Access Personnel Policy Travel & Training Expense Report
Employee Suggestions Texas Municipal Retirement System

457 Deferred Comp Plan
Insurance Benefits